Meeting Planner helps you find the best meeting time across multiple time zones. When you first open the app, your home city is automatically detected from your browser's timezone setting.
To get started, use the Add City search box to add at least one more city. The app will instantly show a 24-hour comparison grid so you can find overlapping business hours.
The grid displays every hour (or half-hour) of the day for all your selected cities side by side. Each cell is color-coded based on local working hours:
Click any row to select that time slot. The selected slot is highlighted with a blue outline, and a summary panel appears below with the exact time for each city.
Click the date button to open a calendar. Navigate months with the arrow buttons. The grid updates to reflect timezone offsets for the selected date, including any DST changes.
Type in the search box to filter from 70+ cities worldwide. Cities are organized by region (Popular, Americas, Europe, Asia, etc.). Click a city to add it instantly.
Switch between 1 hour and 30 min intervals. The 30-minute view gives more precise slot selection but doubles the number of rows.
Set the meeting length to 30 min, 1 hr, or 2 hr. This affects the duration range highlighted on the grid and the calendar event length when you export.
Your selected cities appear as tags below the controls. The first city is always your home timezone and is marked with an accent border.
The app automatically scores every time slot based on how many cities are in business hours. A green bar above the grid shows the best available overlap.
Click Jump to best time to scroll to and auto-select the highest-scoring slot. Best slots are also marked with a green left border on the grid.
By default, business hours are set to 9 AM - 5 PM. You can adjust this to match your team's actual working hours using the clock controls in the settings panel.
When viewing today's date, a red horizontal line with a NOW label appears on the grid at the current time in your home timezone. This makes it easy to see where "right now" falls relative to business hours in each city.
If any selected city has a daylight saving time transition on (or immediately after) the selected date, a yellow warning bar appears above the grid. It shows which city is affected, whether clocks spring forward or fall back, and by how much.
This helps prevent scheduling mistakes around DST transitions, when a city's UTC offset changes unexpectedly.
Save your frequently used city combinations as presets. When you have two or more cities selected, click + Save current in the presets bar and give it a name (e.g., "US Team", "APAC Clients").
After selecting a time slot, the Add to Calendar panel appears with three options:
Opens Google Calendar in a new tab with the event pre-filled (title, time, description with all city times).
Opens Outlook Web calendar with the event details pre-filled.
Downloads a .ics file that can be opened with Apple Calendar, Thunderbird, or any calendar app that supports the iCalendar format.
All calendar events include the meeting duration you selected and a description listing the local time for each city.
The Share Meeting Time panel lets you send the selected time to attendees:
Opens WhatsApp with a pre-formatted message showing each city's local time.
Opens your default email client with the meeting time details in the subject and body.
Copies a shareable URL to your clipboard. When opened, the link restores the exact same cities, date, time slot, interval, and duration settings.
When you need to offer clients or team members a choice, use Proposed Times to collect up to 4 options across different dates and share them all at once.
Once you have your options, share them all in one message:
Sends a formatted message listing all options with local times for each city, ending with "Which time works best?"
Opens your email client with all options pre-filled in the subject and body, ready to send.
Copies the full options list to your clipboard so you can paste it anywhere.
Click the moon/sun icon in the top-right corner to switch between dark and light mode. Your preference is saved and will persist across page reloads and between the main app and this help page.